Privacy Policy

Privacy Policy for Dotkeeping Accounting Services and Consultants

1. Introduction

Welcome to Dotkeeping! We are committed to protecting your privacy and ensuring the security of your personal data. This privacy policy outlines how we collect, use, and protect your information.

2. Data Collection

Types of Data Collected: We collect various types of data, including names, addresses, contact details, financial information, and other relevant data necessary for providing our services. Methods of Collection: Data is collected through forms, consultations, online portals, and other interactions with our firm.

3. Data Usage

Purpose of Data Usage: Your data is used to provide bookkeeping, consulting and accounting services, perform analyses, and improve our offerings. Legal Basis: We process your data based on your consent, contractual necessity, and legal obligations.

4. Data Protection

Security Measures: We implement robust security measures, including encryption and secure servers, to protect your data. Access Control: Access to your data is restricted to authorized personnel who need it to perform their duties.

5. Data Sharing

Third-Party Sharing: We may share your data with third parties such as subcontractors and legal advisors, but only under strict conditions. Conditions for Sharing: Data sharing occurs with your consent or when required by law.

6. Data Retention

Retention Periods: We retain your data for as long as necessary to fulfill the purposes outlined in this policy. Deletion Procedures: When data is no longer needed, we securely delete it in accordance with our data retention policies.

7. Client Rights

Access and Correction: You have the right to access and correct your data. Please contact us to make any changes. Withdrawal of Consent: You can withdraw your consent for data processing at any time by contacting us. Complaints: If you have any complaints about our data handling practices, please reach out to us.

8. Compliance

Regulatory Compliance: We comply with relevant data protection regulations, including GDPR and CCPA. Regular Audits: We conduct regular audits to ensure compliance and address any issues promptly.

9. Policy Updates

Notification of Changes: We will notify you of any changes to this privacy policy via our website or email. Effective Date: This policy is effective as of 1/1/2025 and will be updated as necessary.

10. Contact Information

Privacy Officer: For any privacy-related inquiries, please contact our support team with the subject line Privacy Inquiry to be connected to our Privacy Officer Client Support: If you have any questions or need assistance regarding your data, please reach out to our support team at support@dotkeeping.com].

11. Cookies Policy

What Are Cookies?: Cookies are small text files stored on your device when you visit our website. They help improve your browsing experience by remembering your preferences and enabling certain functionalities. Types of Cookies We Use:

· Essential Cookies: Necessary for the website to function properly. These cannot be disabled.

· Performance Cookies: Collect information about how you use our website to improve its performance.

· Functional Cookies: Remember your preferences and settings to enhance your experience.

· Advertising Cookies: Track your browsing habits to show you relevant advertisements. Managing Cookies: You can manage your cookie preferences through your browser settings. For more information on how to control cookies, visit [Link to Cookie Management Instructions]. Third-Party Cookies: We may use third-party cookies for analytics and advertising purposes. These cookies are subject to the respective third-party privacy policies.

12. User Consent for Cookies

Obtaining Consent: By using our website, you consent to the use of cookies in accordance with this policy. When you first visit our site, you will see a cookie banner that provides options to accept all cookies, reject non-essential cookies, or customize your cookie preferences. Changing Consent: You can change your cookie preferences at any time through your browser settings or by revisiting the cookie banner on our website. Withdrawing Consent: If you wish to withdraw your consent for cookies, you can do so by adjusting your browser settings to block cookies or by deleting cookies already stored on your device. Please note that disabling cookies may affect the functionality of our website.

Best Practices

· Transparency: We are committed to being transparent about our data practices and ensuring you understand how your data is used and protected.

· Security: We continuously implement and update security measures to safeguard your data against breaches and unauthorized access.

· Regular Updates: Our privacy policy is regularly updated to reflect changes in regulations and business practices.

Thank you for trusting us at dotkeeping with your data. We are dedicated to maintaining your privacy and ensuring the security of your information and will never sell your information without your consent.